Job brief
We are looking for a responsible Recruitment Administration Assistant to perform a variety of administrative and clerical tasks. Duties of the Recruitment Administrator include providing support to our Partners and consultants, assisting in daily office needs, and managing our company’s general administrative activities.
What does a Recruitment Administration Assistant do?
The Recruitment Administration Assistant’s responsibilities include sending interview diary invites, preparing job descriptions, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.
Ultimately, a successful Recruitment Administrator should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities
- Organize and schedule interviews between clients and candidates, organising both internal and external company meetings, and offsite venues/lunches.
- You will write and distribute various types of emails e.g.: follow up with Candidate and Clients, sending shortlists, sending introductory emails for new clients and candidates.
- Maintain client/ candidate/ contracts list, update the lists as soon as we have new candidates including their name, role, location, and sector of work.
- Send invoices to internal accounts, you will complete a detailed form to send to our internal accounts team with all the information needed to send an invoice.
- General administrative tasks as requested by Partners, sometimes out of hours.
- You will create marketing e-shots for Clients and Candidates to send and follow up, including creating relevant candidate shortlists for any companies who reply.
- You will be responsible for formatting candidate CVs into the brand format, as well as creating job specs for new roles.
- Utilising marketing software via LinkedIn reaching out to potential leads, creating, and posting job adverts as well as monitoring responses and responding to them appropriately.
- Database entry (Itris 9) You will be responsible for entering all the contact details and other relevant information for Candidate and Clients
- Answering and directing phone calls coming into the office. You will be responsible for qualifying candidates who call the office, as well as directing clients to the correct point of contact. If no one is available, you will be responsible for taking a message with all the necessary information.
- Preparing candidates for interviews, ensuring they have full job spec, overview of the company, location of interview, know who they will be conducting the interview and answering any questions they have.
- Follow up with candidates after for feedback, asking how they feel the interview went, what they did and didn’t like about the role and feeding back to partner
- Act as the point of contact for internal and external clients, it is essential to be well presented and have a polite manner.
- Using CV Library/Totaljobs to advertise roles, optimizing the adverts with key words to make sure they appear high on search results.
- Develop and maintain a filing system on directors emails.
- Providing information to Office manager on candidate starting for congratulations gift.
- Qualify candidates from CV Library, Totaljobs and other job boards to add to our candidate database and market out to our clients.
